Event Merchandise Your Attendees Will Actually Keep
From conference giveaways and trade-show swag to speaker gifts and welcome kits, we source, brand, and deliver everything on your deadline — straight from trusted factories in China.
Work Backwards From Your Event Date
Events have one hard constraint: a fixed date. This is the latest you can move at each step and still have everything standing at the venue.
- D-45Place the orderArtwork, quantities, and ship-to address confirmed. This is the last date that leaves a comfortable production run for a dated event.
- D-38Approve the sampleA pre-production sample in your hands and signed off — 5–10 business days from artwork. Any change after this pushes the ship date.
- D-20Production completeProduction runs 15–25 days after artwork approval. The packing list and tracking go to your logistics contact.
- D-0On site and readyDelivered to the venue or your storage address, assembled and labelled before the doors open.
Tight timeline? Expedited production is available, but it costs more and removes your margin for artwork changes. Tell us your date first — we will tell you honestly what still fits.
Five Touchpoints Attendees Walk Through
Attendees do not shop by category — they pick up whatever is put in front of them next. Plan the giveaways in the order people meet them.
- 01 · Check-inThe first thing they touchHanded over at the door with the badge. Keep it light — people are still carrying their bags.
- 02 · WearSomething they keep onA wearable carries your brand through the room all day with no effort from your team.
- 03 · CarryThe bag they fill upGiven out early so it collects everything else. This is the piece that actually goes home.
- 04 · BoothHigh volume, low costThe items you can hand out by the hundred. Choose things that survive the trip home.
- 05 · Speaker & VIPBetter gifts, boxedReserved for speakers, sponsors, and guests you thank on stage. Keep them out of the general pile.
What Changes With Headcount
Volume decides how much customization is realistic. Find your bracket before you pick the items — it changes the kit structure, not just the quantity.
Under 100
Internal meetings, launch events, and executive offsites where every guest is known by name.
- Kit structureKits can differ from guest to guest — no need to standardise.
- CustomizationDeepest: individual names, per-person packaging, more than one logo treatment.
- Lead timeMost forgiving — artwork changes later in the run are usually still absorbable.
100 – 500
Regional conferences, partner events, and trade shows — our standard production range.
- Kit structureOne kit structure with two or three configuration options.
- CustomizationLogo plus one added element: a name, a colour, or upgraded packaging.
- Lead timeStandard — artwork should be locked by the sample stage (D-38).
500 and up
National conferences and multi-day trade shows, where the run is decided by headcount alone.
- Kit structureA single standardised kit, packed and labelled for bulk hand-out.
- CustomizationLogo only — one artwork across every unit, no exceptions.
- Lead timeTightest — place the order at D-45 and freeze artwork immediately.
Tell us the headcount and the event date and we will match the run. Request a quote
Typical Package Composition
What a complete conference swag package looks like — branded, scalable, ready for your event date.
Canvas tote with your logo — the canvas every attendee carries through the venue
Slim 10000mAh power bank branded — high-perceived-value giveaway that people keep
360° rotating phone lanyard + NFC keychain for smart badge and check-in
3-in-1 charging cable + screen cleaner — practical items that survive the trip home
Why DICA for Events & Conferences
We hit your event date — no exceptions, no panic emails the night before.
Events have hard dates. We work backwards from your event day, with production 15-25 days and expedited options for tight timelines.
100-500 piece minimums work for boutique events up to large conferences. Tell us the headcount, we’ll match the run.
No middleman markup. You’re sourcing directly from Chinese factories, which means better margins or better gifts at the same budget.
See and approve pre-production samples (5-10 business days) before mass production — no surprises on event day.
Have an event coming up?
Share your event date, headcount, and budget. We’ll source, brand, and deliver on schedule.
Request a Custom QuoteCustomization Options
Logo application: screen printing, laser engraving, UV printing, and debossing. Custom packaging, inserts, and kitting available. Pantone color matching supported.
MOQ / Sample / Lead Time
- MOQ: 100–500 pcs typical (product-dependent)
- Sample: 5–10 business days
- Production lead time: 15–25 days after artwork approval
- Rush options available for deadline orders
Events & Conferences FAQ
The five questions event planners ask most before placing a first order.
Minimums run 100–500 pcs typical and depend on the product. Boutique runs under 100 are quoted for internal meetings, launch events and executive offsites, where every guest is known by name. Tell us the headcount and the event date and we will match the run.
Work backwards from the event date: place the order at D-45, sign off the sample at D-38, production completes at D-20, and everything is on site at D-0. Standard production runs 15–25 days after artwork approval. Expedited production is available when the date is tight, but it costs more and removes your margin for artwork changes — send us the date first and we will tell you honestly what still fits.
Yes. Bulk ship to the event venue, your warehouse, or a partner — delivered, assembled and labelled before the doors open. We need the ship-to address and a logistics contact when the order is placed, because the packing list and tracking go to that person.
Yes, and most events do. Speakers, sponsors and VIP guests are usually handled as a separate boxed set so they never go into the general hand-out pile. On runs under 100 the kits can differ guest to guest; at 500 and up a single standardised kit with one artwork is the realistic option, because the run is decided by headcount alone.
We ship from China and offer both sea freight and air freight — sea for larger, less time-sensitive runs; air for urgent orders and smaller shipments. Freight cost and transit time are quoted against your actual destination, volume and required delivery date, so they are confirmed with the quote rather than estimated here. Cost per attendee follows the item mix and the bracket your headcount falls into.